Keeping track of your job site visits and daily schedule is essential to running a smooth operation. With Calendar Sync for Scheduled Visits, Joist Run members can sync their Visit schedule directly to their preferred calendar application, including Google Calendar, Apple Calendar and Outlook.
Once connected, any new, updated, or canceled Visits created in Joist will automatically refresh in your external calendar so your entire workday stays visible in one place.
How does Calendar Sync work?
Calendar Sync uses a secure subscription link that connects your Joist Visit schedule to your personal or work calendar app.
Automatic updates: New, updated, or canceled visits in Joist automatically reflect in your connected calendar whenever your calendar app refreshes its feed.
Cross-platform access: Works seamlessly whether you use Joist on iOS, Android, or Web, and supports any calendar app that accepts calendar subscriptions.
Read-only subscription: This is a one-way subscription. Changes you make in Joist will appear in your calendar app when it refreshes. However, edits or changes made in your calendar app to a visit will not update Joist.
How to Sync Your Joist Visits with Apple, Google, or Outlook Calendar
You must have a visit already created in your account for the Sync option to be available in your account.
To sync your Joist Visits with your external calendar, it is a 2-part process. First, you'll need to get your Calendar Sync link from Joist. Second, you'll need to add that link to your preferred calendar app using the instructions below:
Part 1: Get your calendar subscription link from Joist
iOS
Step 1: Open the Joist app
Step 2: Navigate to the Scheduling tab from the Jobs page
Step 3: Tap the three-dot icon at the top-right of your Scheduling screen
Step 4: Tap Sync calendar from the dropdown menu that appears
Step 5: Tap Copy calendar link from the pop-up
You will see a confirmation message: "Calendar Link copied.” Tap OK to dismiss the pop-up.
Next steps: tap one of the options below to jump to Part 2 of setting up your sync with the copied calendar link
Important Security Note: Keep your calendar subscription link private. Anyone with access to this link can view your Joist Visit schedule.
Android
Step 1: Open the Joist app
Step 2: Navigate to the Scheduling tab from the Jobs page
Step 3: Tap the three-dot icon at the top-right of your Scheduling screen
Step 4: Tap Sync to calendar from the dropdown menu that appears
Step 5: Tap Copy Link from the pop-up
To subscribe to a new calendar on Android, you must use a computer web browser. You can't subscribe to a calendar in the Google Calendar app for Android, iPhone, or iPad. Once subscribed, calendar will appear and sync on the Android app.
Next steps: tap one of the options below to jump to Part 2 of setting up your sync with the copied calendar link
Important Security Note: Keep your calendar subscription link private. Anyone with access to this link can view your Joist Visit schedule.
Web
Step 1: Open the Joist app on your desktop/laptop
Step 2: Navigate to the Scheduling tab on the left-side menu bar
Step 3: Click Calendar Sync at the top-right corner of your screen
Step 4: Choose one of the following options to start your calendar subscription:
Option 1: Click Copy Link from the pop-up to add the link to your preferred calendar manually
You will see a confirmation message reading "Link copied" at the bottom of your screen.
Next steps: click one of the options below to jump to Part 2 of setting up your sync with the copied calendar link
Important Security Note: Keep your calendar subscription link private. Anyone with access to this link can view your Joist Visit schedule.
Option 2: Click Add Calendar
When using this option, your computer will prompt you to open a compatible calendar application using the pre-filled subscription link. Once you have followed the prompts and have added your link, your visits will be synced to your calendar app.
Part 2: Add the subscription link to your calendar app
Select your calendar app below and follow the quick setup steps:
iPhone Calendar
Step 1: On your iPhone, open the Calendar app
Step 2: Tap the Calendar icon in the bottom-right corner of the calendar page
Step 3: Scroll down to the bottom and tap Add Calendar, then tap Add Subscribed Calendar
Step 4: Paste your Joist calendar link and tap Find
Step 5: Enter a name for the calendar (e.g., "Joist Visits")
Step 6: Click or tap Subscribe
Mac Calendar
Step 1: Open the Calendar app from your dock or applications folder on your MacBook
Step 2: While you have the Calendar app open, from the top menu bar of your screen, click File > New Calendar Subscription (or press Option + Command + S)
Step 3: Paste the copied Visits calendar link, then click Subscribe.
Note: To adjust refresh frequency on Mac Calendar, follow the instructions in this article, Refresh calendars on Mac.
Google Calendar
Step 1: On a computer, go to https://calendar.google.com/
Step 2: On the left-side navigation bar, click the + icon beside Other calendars
Step 3: Then click From URL from the options that appear
Step 4: Paste the calendar link you copied from Joist into the URL of calendar field
Step 5: Click Add calendar
Outlook Calendar
Step 1: On a computer, go to outlook.com/calendar
Step 2: On the left-side navigation bar, click Add calendar
Step 3: A pop-up screen will appear. On the left side of the pop-up, click Subscribe from web
Step 4: Paste your Joist calendar link and click Import.
Step 5: Enter a name for the calendar and choose a color.
Step 6: Click Save.
Important things to know about Calendar Sync
To get the most out of Calendar Sync, keep these key points in mind:
One-Way Sync (Joist → Calendar App): Joist sends schedule updates to your external calendar. Editing or deleting a Visit inside Google Calendar, Apple Calendar, or Outlook will not update or change your Visits in Joist. Always manage your Visits directly in Joist.
Refresh Frequency: While Joist immediately provides updated Visit details to the feed, external calendar providers (like Google or Apple) decide how frequently they refresh subscription links (often every few hours or once a day). Changes made in Joist may take a short period to appear in your external calendar depending on your provider’s refresh schedule.
Empty Schedule: If you have no Visits currently scheduled in Joist, your connected calendar will stay active and automatically populate as soon as you schedule new Visits.
Frequently Asked Questions (FAQ)
How often does my external calendar update?
Refresh timing is determined entirely by your calendar app provider (Google, Apple, Microsoft, etc.). Some apps allow you to adjust subscription refresh settings manually, while others refresh automatically every few hours.
To adjust refresh frequency on Mac Calendar, follow the instructions in this article, Refresh calendars on Mac. Mac Calendar allows you to refresh subscribed calendars every 5 minutes, 15 minutes, hourly, daily, or weekly.
What happens if I cancel or delete a Visit in Joist?
The Visit will be automatically removed from your external calendar when the app next refreshes its subscription feed.
Do I need to generate a new link each time I access my schedule?
No. Your unique subscription link stays the same across repeat visits to the Calendar Sync screen.